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Register teams and invite captains

By the end you’ll have a team registration with a team fee, your first team registered with its captain invited, and a team code players can join with.

  • Who: League admin
  • Time: 6 min
  • Steps: 15
Video · 2:26 · Voiceover · every step is also written on screen Prefer to read? Steps below

Before you start

  • You need the season the teams are playing in. Teams you already have in your league can be added by name.
  • To charge a team fee, your league needs Stripe connected under Payments. See Connect Stripe to take payments.
  • If you don’t see Registrations in the left menu, ask ScoreLM to turn it on for your league.

Steps

  1. Step 1: In the left menu, click Registrations, then New registration.

    The New registration sheet opens.

    Fig. 1

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    The New registration button on the Registrations page.
    Fig. 1New registration.

  2. Step 2: Type a Name, like Winter 2027 team registration, choose the Season and choose Teams under Who signs up.

    Players sign up on teams. You add the teams and their players yourself, or invite captains to help.

    Fig. 2

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    The Name and Season fields and the Teams option under Who signs up.
    Fig. 2A team registration for Winter 2027.

  3. Step 3: Click Create registration.

    The registration opens on its Setup tab as a Draft. A team registration adds Teams and Review tabs, and the checklist gets Add the teams and Register the teams.

    Fig. 3

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    The Get Winter 2027 team registration ready checklist with Add the teams and Register the teams.
    Fig. 3The team registration’s checklist.

  4. Step 4: Under Dates and capacity, set when it Opens and Closes.

    Give each a date and a time; until both are in, the field says Choose a time too. Teams and players can sign up between these times.

    Fig. 4

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    The Opens and Closes date and time fields.
    Fig. 4When sign-up opens and closes.

  5. Step 5: Type how many Teams can register, like 8, and the Most players per team, like 12.

    The Teams limit is needed to open. Once a team has 12 players, its team code and invitations stop adding people.

    Fig. 5

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    The Teams field with 8 and Most players per team with 12.
    Fig. 5Up to 8 teams of 12 players.

  6. Step 6: Under Price, choose Charge a price and The captain pays one team fee, then type a Team fee (USD), like 500.

    One payment covers the whole team and players don’t pay. The preview shows the captain pays $540.99 with the service fee and you receive $500.00.

    Fig. 6

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    The Charge a price option, The captain pays one team fee, the Team fee (USD) field and the fee preview.
    Fig. 6A $500 team fee, paid by the captain.

  7. Step 7: Under Questions, click Use the standard questions.

    Every player gives their first name, last name, email and phone. Click Add question instead to ask more.

    Fig. 7

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    The Use the standard questions button under Questions.
    Fig. 7Only the standard questions.

  8. Step 8: Under Details, turn on Public link.

    Anyone with the link can now register a new team from your website. Leave it off to take only the teams you add.

    Fig. 8

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    The Public link switch under Details, turned on, with its help text.
    Fig. 8The public link, on.

  9. Step 9: Click Save changes in the bar at the bottom.

    Nothing on the Setup tab is saved until you do.

    Fig. 9

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    The Save changes button in the Unsaved changes bar.
    Fig. 9Save changes, in the bar at the bottom.

  10. Step 10: Click the Teams tab, then Add team.

    The Add team sheet asks how the team is named.

    Fig. 10

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    The Teams tab and its Add team button.
    Fig. 10Add team, on the Teams tab.

  11. Step 11: Choose Use a team you already have, pick the Team, like Harbor Kings, and type the Captain’s email (optional).

    The captain gets an email invitation to help run the team. Leave the email blank to run the team yourself.

    Fig. 11

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    The Use a team you already have option, the Team picker with Harbor Kings and the Captain’s email field.
    Fig. 11Harbor Kings, with its captain’s email.

  12. Step 12: Click Add team and send invitation.

    Harbor Kings is Registered for Winter 2027 and the invitation is Sent. The team’s sheet opens with its team fee, players, team code and captains.

    Fig. 12

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    The Harbor Kings sheet with its Registered status.
    Fig. 12The team, registered.
    Fig. 12b

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    The Captains section with marcus.hale@ibl-mail.com, Sent just now · 1 send, and Resend, Copy link and Revoke.
    Fig. 12bThe captain’s invitation, Sent.

  13. Step 13: Under Team code, click Copy code.

    Share the code with the team. Anyone who enters it on the registration page joins Harbor Kings once registration is open, and you approve each player on the Review tab.

    Fig. 13

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    The Team code section with the six-character code and the Copy code button.
    Fig. 13The team’s code.

  14. Step 14: Click Open registration at the top.

    The status changes to Open. Teams and players can sign up until it closes.

    Fig. 14

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    The Open status under the title and the Close registration button.
    Fig. 14The registration is Open.

  15. Step 15: Open your website and click Register, then the team registration.

    From the admin, click ↗ (View public site) at the bottom of the sidebar; your website opens in a new tab. Players type their code under Have a team code?. Under Register a team, a new captain enters a team name and their email and gets an email to confirm.

    Fig. 15

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    The public Winter 2027 team registration page with Have a team code? and Register a team.
    Fig. 15The team registration on your website.

What you’ll see

Your team registration is open with Harbor Kings registered. Add more teams the same way. Each team’s sheet on the Teams tab shows its players, fee, code and captains. Everything a captain or a joining player sends waits for you on the Review tab.

Fig. 16

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The Teams tab with Harbor Kings: its captain’s email with Sent, 0 of 12 players, Not paid and Registered.
Fig. 16The Teams tab.

Common questions

Do I need captains?
No. Captains are optional helpers. On a team’s sheet you can Add player yourself, Invite players by email or share the team code. What you change applies at once.
What can a captain do?
Their invitation lets them sign in to your admin, where they see only their team: they add and invite players, share the team code and pay the team fee. Everything they change waits for your approval. See Approve teams and roster changes.
Can the captain name the team?
Yes. In Add team, choose Name it later and type the captain’s email. The captain names the team when they accept. Register it from its sheet once it has a name.
How do players join a team?
With the team code under Have a team code? on the registration page, its link (Copy link under Team code), or an invitation from the team’s sheet. They create an account and answer the questions, then their place waits for your approval.
A team paid its fee in cash. How do I record it?
On the team’s sheet, under Payment, click Mark as paid offline…. Or click Waive the fee… if the team doesn’t pay.
Can each player pay instead of the captain?
Yes. Under Price, choose Each player pays and type the Player fee (USD). Each player pays when they join, and the team pays nothing. Choose before you add teams: who pays can’t change once a team or a player owes a fee.